What is Google Workspace?
Google Workspace is a suite of cloud-based productivity tools designed to help individuals and businesses collaborate, communicate, and work more efficiently. It encompasses a range of applications and services that streamline tasks, enhance communication, and promote collaboration within organisations.
Key features and components of Google Workspace include:
Gmail: A powerful email platform with advanced features, offering professional email addresses, efficient inbox management, and strong security.
replace name@gmail.co.uk with name@businessname.co.uk
some clients find emails from a gmail.co.uk address may bounce into their junk, but this is not usually the case with name@businessname.co.uk
use email templates to draft standard email replies to initial enquiries that you can customise for each person before you send
include a professional email signature with a link to your privacy notice and website
optional smart compose features to suggest how to complete sentences
nudge features to remind you to follow up on emails that you haven't received a reply to yet
send larger files using Google Drive and an email link to the file
integrates with DocuSign to enable contracts signing directly within Gmail and saving within Google Drive
NEW feature - send your availability via email with bookable slots that integrate wit your Google Calendar
Google Drive: A cloud storage service allowing users to store, share, and access files from anywhere, promoting seamless collaboration on documents, presentations, and spreadsheets.
Allows you to work on documents with others in your business such as a virtual assistant
A Google Drive app is accessible on your phone which you can enable facial recognition to protect access to your files
Access your documents from anywhere - rather than leaving files stored in one single place on your device. This also protects them from loss if your device is ever lost, stolen or damaged as your files are backed up and password protected.
Storing sensitive data such as client records is best stored within secure practice management services rather than Google Drive.
Google Calendar: An efficient scheduling and time management tool, facilitating easy coordination of events and appointments.
Create empty repeating appointment slots in your diary so that you can easily keep track of your availability for appointments
Integrates with practice management software such as Writeupp or Cliniko so you can create appointments in Writeupp and it will export to your Google Calendar
Tends to be a poplar choice for integration with other software such as Calendly for online bookings
Scheduling features available to enable you to show your availability and offer bookable slots without using external software such as Calendly
Google Meet: A free video conferencing platform, suitable for virtual meetings, webinars, and remote collaboration.
Available free to anyone with a Google Account
24 hours time limit for 1:1 calls (with free accounts and paid accounts)
60 minute time limit for group calls for free accounts
24 hours time limit for group calls for paid accounts
Noise reduction technology to reduce transmission of background noise
Video brightness adjustment to adjust for dark lighting conditions
Virtual backgrounds to utilise a professional background and privacy to your calls
Integrated with Google Calendar so you can join or create meets direct from your calendar
No plug ins or downloads required by those who you invite to join a meeting, except for use on mobile phone whereby a free Google Meet app is required
Record meetings, share screen, use breakout rooms, create polls, Q&As
Draw out psychological formulations and diagrams live using whiteboard features
Google Docs: A word processing application that enables real-time collaborative editing, making it easy for multiple users to work on the same document simultaneously.
if you have a business account you can send documents to clients to sign electronically within Google Workspace which saves a lot of money on using third party e-signature systems and saves sending documents over in word format and requesting client's to attach their signature manually and send back
Google Sheets: A spreadsheet application with similar real-time collaboration features, allowing teams to work together on data analysis and reporting.
Google Slides: A presentation tool for creating and delivering visually appealing slideshows, ideal for professional presentations.
Google Forms: A survey and form creation tool, useful for gathering information, feedback, and conducting online quizzes.
Google Keep: A note-taking and organisation tool that helps users capture ideas, create to-do lists, and keep track of various tasks and reminders.
Google Task: A task management tool designed to help users create and manage to-do lists.
Google Chat Instant messaging tool for quick communication and virtual meetings.
Google Sites: A website creation tool, making it possible to create simple web pages for sharing information within an organisation.
Business Management Dashboard: Robust admin settings give you total command over users, devices, security and more.
GDPR and Data Protection
For more information regarding a review of data privacy of Google Workspace please read this blog post here.
Get Started With Google Workspace
Free 14 Day Google Workspace Trial**
If you would like to try Google Workspace free for 14 days then you can use my referral link:
10% off Google Workspace for Your First Year**
If you decide to sign up to a Google Workspace Business Starter or Google Workspace Business Standard plan then please contact me via info@privatepracticesuite.co.uk for a 10% off code for your first year's subscription which I offer as a Google Workspace affiliate partner.
The Private Practice Suite Business Consultations
For support to optimise the way you run your private practice or to think through particular challenges you are facing in your business, or a particular business goal, please get in touch to see how The Private Practice Suite business consultations can help you.
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*CONTENT DISCLAIMER
The information contained above is provided for information purposes only. The contents of this article are not intended to amount to financial advice and you should not rely on the contents of this article to make decisions for your business. Professional advice should be obtained to explore your personal circumstances before taking or refraining from taking any action as a result of the contents of this article. Dr Sarah Simmonds, Trading as The Private Practice Suite disclaims all liability and responsibility arising from any reliance placed on any of the contents of this article.
** AFFILIATE DISCLAIMER
I recommend products and services that I have used myself or I have reviewed and believe to be helpful. Links marked with ** earn an affiliate commission for my recommendation of them to you. I ask that if you found this blog post helpful then I would value your appreciation by use of my specific referral link at no extra charge to you. Alternatively, if you do not wish for me to receive affiliate commission on such products then you can search for the links via traditional search engine or via links provided by others.
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